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Office Manager/Front desk Receptionist

Essential Duties and Responsibilities include the following

  • Managing the reception area to ensure effective telephone and mail communications both internally and externally.
  • Maintaining professional image of the agency and themselves at all time.
  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
  • Directing visitors by maintaining employee and department directories; giving instructions.
  • Scheduling meetings and appointments within the office.
  • Organizing the office layout and ordering stationery and equipment.
  • Maintaining the overall office condition thereby ensuring cleanliness at all times as well as making necessary arrangements for needed repairs/maintenance.
  • Liaising with HR to update and maintain office policies as necessary.
  • Ensuring that all items/services provided are invoiced and paid on time.
  • Provision of general support to visitors.
  • Addressing employees queries regarding office management issues.  
  • Liaising with facility management vendors, including cleaning, catering and security services
  • Receiving, sorting and distribution of  daily mail/deliveries
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
  • Answering, screening and forwarding incoming phone calls.
  • Ensuring reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Providing basic and accurate information in-person and via phone/email
  • Maintaining security by following procedures; monitoring logbook; issuing visitor badges.
  • Maintaining technical knowledge of one’s position to promote growth within the company
  • Planning in-house or off-site activities, like parties, celebrations and conferences.
  • Receiving and logging in payroll timesheets as well as onward delivery to the appropriate department. 
  • Liaising with support coordination agencies, the county and State departments to ensure efficient communication as well as mutually beneficial relationship with the agency. 
  • Other duties as assigned. 

 

Requirements:

  • Minimum education requirement of high school diploma.
  • Knowledge of office management responsibilities, systems and procedures
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficiency in Microsoft Office
  • Excellent verbal and written communication skills
  • Reliability 
  • Professional 
  • Stress tolerance 
  • Pleasant personality 
  • Patience 

Job Type: Full-time

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Our Vision

A leading agency providing quality, effective, person-centered, flexible and innovative services in Pennsylvania and surrounding states.

Contact Us

4950 Parkside Ave, Suite 400,
Philadelphia, Pa 19131
Phone: 267-292-3116
Fax: 267-292-4879
support@casmircares.com

We Are Hiring!

Find a purposeful career by joining our staff! Casmir Care Services is currently hiring:

Direct Support Professionals (DSP) – Per Diem 

Direct Support Professionals (DSP) 

Office Manager / Front Desk Receptionist 

Van Driver